Welcome to Linley and Simpson, as part of Lomond, the UK's leading network of Lettings and Estate Agencies and one of the Sunday Times Best Places to Work, we're proud to combine expertise with a people-first approach.
We are looking for a Licensing Team Coordinator to join us in our Head Office in Horsforth.
This is a vital role focused on ensuring our property portfolio remains fully compliant with licensing, health and safety, and fire safety regulations. You'll act as the key link between Landlords, Tenants, Contractors, and local authorities, helping to protect our clients, residents, and business reputation through excellent organisation and compliance management.
Key Responsibilities
- Manage all statutory property safety certifications, ensuring documents are instructed, tracked, renewed, and compliant at all times.
- Prepare and submit HMO and Selective Licence applications, ensuring accuracy and timely completion.
- Conduct compliance audits and maintain accurate property records across internal systems, including Reapit.
- Monitor and manage council correspondence, notices, and enforcement actions, escalating risks where required.
- Issue and maintain Fire Action Notices, evacuation information, and other communal area safety requirements.
- Coordinate Fire Risk Assessment (FRA) remedial works, obtaining quotes, instructing contractors, and monitoring completion.
- Carry out regular inspections of HMOs, licensed properties, and communal areas, providing clear recommendations to landlords.
- Attend inspections with local authority officers and support licensing compliance visits.
- Plan, organise, and track scheduled maintenance programmes using Fixflo.
- Build and manage relationships with approved contractors and act as the internal point of contact for licensing, fire safety, and compliance-related queries.
Skills & Experience
- Previous experience in property compliance, licensing, property management, lettings, housing, or a related administrative role.
- Strong understanding of property health and safety requirements, HMO licensing, or regulatory compliance (desirable).
- Exceptional organisational skills with the ability to prioritise a busy workload and manage multiple deadlines.
- Excellent attention to detail and a proactive approach to identifying and resolving compliance risks.
- Strong written and verbal communication skills with confidence managing high volumes of phone and email communication.
- Ability to build effective relationships with landlords, tenants, contractors, colleagues, and local authorities.
- Experience using property management systems such as Reapit and maintenance platforms such as Fixflo would be advantageous.
- Customer-focused mindset with a commitment to delivering exceptional service.
- Ability to work independently while contributing positively to a collaborative team environment.
- Full UK driving licence desirable due to the inspection requirements of the role.
At Lomond, we believe in taking care of our people.
We offer a range of amazing perks and benefits through our engagement platform, LOMONDlife, including:
- Discounts at over 900 retailers through our smart spending app.
- Access to our wellbeing centre, providing resources to help you stay active, eat healthier, and improve mental wellbeing.
- Free counselling support sessions through our Employee Assistance Programme.
- Access to the latest gadgets and appliances through our Smart Tech Scheme.
- Our Cycle2Work Scheme to help reduce your carbon footprint.
- Enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF.
- Competitive salary, plus performance-based bonuses.
- Special celebrations for length of service.
- Generous pension contributions for your retirement.
- Professional development support, including funding for professional qualifications to help you grow your career.
- And of course, we like to have fun! Our company socials bring our people together to unwind and celebrate our successes.
We're excited to offer these fantastic benefits to our hardworking teams. At Lomond, we value diversity and inclusion. We welcome applicants from all backgrounds, abilities, and perspectives.
Join us and be part of a workplace that truly values you. Apply today!
We're excited to offer these
amazing benefits to our hardworking teams. It's our way of showing appreciation for your dedication. At Linley and Simpson, we value diversity and inclusion. We welcome applicants of all nationalities, backgrounds, abilities, and perspectives.
Join us and experience a workplace that truly values you. Apply today!